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Cultural Project Officer
Location: Embassy of Australia, Washington DC
Position Number: 10166
Agency/Branch/Work Unit: DFAT/Cultural Affairs
Starting Salary: US $42,374 USD per annum.
Contract: This is a 2-year contract, the extension of which will be assessed by the Embassy on the basis of need and performance.
Security Assessment: Nil
Contact Officer: Information about the position can be obtained by emailing the Branch Director, Teresa Keleher on Teresa.firstname.lastname@example.org.
Questions on the application process should be directed to Daniel Higgins in Human Resources on 202-797-3114
Information about Locally-Engaged positions and Embassy recruitment procedures can be located on our website: http://www.usa.embassy.gov.au/whwh/Employment.html.
Email additional questions to: Recruitment.Washington@dfat.gov.au.
The closing date for receipt of applications for this position is closing of business (EST) on Monday, 29 July 2013. Applications received after the closing date will not be considered. If you have not been requested to attend an interview within four weeks of the closing date please assume that your application has not been successful on this occasion.
How to Apply
For details on how to apply, please see our website: www.usa.embassy.gov.au/whwh/HowToApply.html.
Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy.
The position is located in the Cultural Affairs Branch, part of the Public Diplomacy Section of the Embassy of Australia. The role is employed by the Department of Foreign Affairs and Trade as a locally engaged role in Washington DC.
This is a pivotal administration and events co-ordination role, central to the ability of the Branch in implementing a range of ideas, projects, events, and networking in support of the Embassy’s objectives and Australia’s cultural diplomacy initiatives.
This position works closely with both the Director of the Branch and the Cultural Projects Manager.
The role reports to the Director of Cultural Affairs.
Given the nature of events and projects, there is frequent after hours work.
In accordance with Workplace Diversity, Occupational Health and Safety and Industrial Democracy principles and practices:
- Provide hands on logistical support for all activities, in preparation, during and following Branch’s activities. Includes event coordination for activities, gaining quotes and monitoring the delivery of services, (caterers, freight etc) and equipment as needed. (20%)
- Undertake administrative duties in support of the cultural affairs program and Director including, but not limited to, financial coordination, the preparation, dispatch and receipt of correspondence; handling telephone inquiries; photocopying; filing; and other duties required (20%).
- Actively maintain and develop the Branch’s database and contact list to extend the reach and enhance the targeting of the Embassy’s cultural programming. This includes preparing guest lists, the dispatch of invitations and taking replies of acceptances for cultural events (20%).
- Produce invitations for events (primarily electronic) and research, source and prepare content (such as signs for art shows) for public presentations (15%).
- Provide support for the development and maintenance of the Embassy Art collection and database. (15%)
- Develop and monitor cultural content for social media and the Embassy’s website, for accuracy and currency, including providing relevant materials and communicating changes, additions and deletions to the Public Affairs team (10%).
All applicants must submit a written statement addressing the Selection Criteria
1. Experience with events management, including gaining quotes from caterers and a range of other suppliers, working on site with a range of suppliers, instructing and co-ordinating the set up of audio and visual equipment.
2. Experience with administrating and maintaining databases, the management of mailing lists, co-ordination and dissemination of invitations and guest lists and promotional material for multiple events.
3. An understanding of Australian culture in an international context.
4. Proven ability in utilizing social media to promote programs, and the ability to research and source content for briefings, notes and the website.
5. Ability to work productively and harmoniously as a member of a small and very busy team, as well as the ability to be relied upon to work independently, handling multiple tasks with competing priorities.
6. Knowledge of arts including collection and exhibition practices will be advantageous. (Although this is not a curatorial position, there are elements that include working with arts facets, such as co-ordinating the hanging of art work and assisting with in house exhibitions).
7. Experience promoting (or marketing) cultural activities.
8. Experience in providing technical support, including multimedia use for events.